Editing Responses in Multiple Submissions

Users could always edit submissions as outlined in our support article Editing or Deleting a Single Submission. What if a user has to edit repeated typo errors or update missing responses for all or most of the submissions from a particular survey project? Following the method outlined earlier should consume much time. Hence, KoBoToolbox has developed a feature that should make editing straightforward, saving editing time.

Editing filled-up responses for multiple submissions

The following is a screen generally seen for DATA>Table.

image

The image shared above shows data input variance with the variable/question Country ranging from America, U.S.A, US, United States of America, United States, usa to USA. This section of the support article should outline how to change all these varying Country names to USA.

Step 1:

To start editing responses for multiple submissions, users should either select a single record (marked 1) or select multiple records (marked 2). Selecting as shown in the image below should activate the edit features along with other features.

image

  • 1. Users could select multiple records that require bulk editing.

  • 2. Alternative to approach outlined above (in 1), users could select all records or all visible records under DATA>Table. All records refer to the entire records that are present within the survey project while all visible records refer to 30 records that are by default visible under DATA>Table. Users should clearly distinguish between the two when there are more than 30 records (submissions) within the survey project.

  • 3. Shows the total number of records selected for changing/updating the validation status, bulk editing or bulk deletion.

  • 4. Users could bulk change the validation status as outlined in our support article Record Validation.

  • 5. Users could bulk edit the responses for multiple submissions.

  • 6. Users could bulk delete the records.

Step 2:

Users will now have to press Edit (5 as shown in the image above) for bulk editing after selecting all the records that require modifications. The following dialogue box should then appear.

image

Users could filter the required question by typing it in the search filter located just below the Question header.

image

Users should see Multiple responses under the Response header (shown in the above image) if different values entered. Here we have a range of inputs from America, U.S.A, US, United States of America, United States, usa to USA. However, if users select a single record and press Edit, they would see the following dialogue box.

image

Users could now filter the required response by typing it in the search filter located just below the Response header. This approach is useful when a user’s wishes to edit a single record.

image

Step 3:

Users could press the EDIT button once it is known what to edit and where to edit.

image

Step 4:

So now, there are two approaches to make bulk edits. Approach 1 is when users type in the required text (USA in our case) in the blank box (marked 1.1) and then press SAVE (marked 2). Approach 2 is when users press SELECT (marked 1.2) for an appropriate text and then press SAVE (marked 2).

image

Step 5:

A dialogue box now appears. Users will now have to press CONFIRM & CLOSE to save the changes made.

image

Users could always go back to DATA>Table and check if the bulk edits were successful.

image

Editing blank responses for multiple submissions

Sometimes, there may be a scenario when users have to add a question at the middle or end of the survey. In such a case, the survey data from the DATA>Table should see, as shown in the image below.

image

This section of the support article should outline how to change all these empty states to Alabama.

Step 1:

To start editing blank responses for multiple submissions, users should select multiple records (marked 1) and then press Edit (marked 2).

image

Step 2:

Users will now have to press Edit (as shown in the image below), which is in a parallel line straight to State as we are updating the empty states for all the records.

image

Step 3:

In this case, users should type in the required text (Alabama in our case) in the blank box (marked 1) and then press SAVE (marked 2).

image

Step 4:

A dialogue box appears. Users will now have to press CONFIRM & CLOSE to save the changes made.

image

Users could always go back to DATA>Table and check if the bulk edits were successful.

image